Pulling off a successful school fair requires a lot of help and organization. You have to consider many elements and moving parts. To help you with this, here are some points you need to remember when planning an event.
Assemble a Committee
One of the keys to a successful fair is a motivated and well-organized committee. Gather as many people as you can, ideally a group of individuals who are all willing to assist, then divide them into teams. Appoint each with specific tasks they should work on. Assign one for sponsorship, activities, equipment hire, and publicity.
It's recommended to start organizing with your team months before the event. Conduct regular meetings to discuss the aims of the activity and review if any of the objectives were achieved. It's also a way to track the movement of the whole preparation, in case anything needs changes or if any parts have to speed up.
Decide on an Event Space
Hosting a fair on campus will require a big, flat area. Having a place like this will make it easier to pitch tents, concessions, and seats for the students and guests. Parking lots and the school grounds are great options. You can also reserve the gymnasium or the classrooms. Whatever you pick, make sure the space you choose can accommodate the stalls and activities you have in mind.
Choose a Set of Activities
School fairs are known for the classic carnival games. Ball tosses and dart throws should be included in your list. You can make the games with your team or hire professionals to set them up for you. Photo booths are always a great option. Make the event memorable for everyone by letting them keep photos as souvenirs. Local bands and musical performances by the pupils are also a way to draw a crowd.
Offer the games, photos, and tickets of the performances for a reasonable price. They can be great fundraisers for your school, too. All proceeds will be used for the campus' maintenance or to repair and improve the facilities.
Plan Event Publicity
Publicity is an important aspect of any school event. Now, you can't keep the "guests" part exclusive to the parents of the students. You can promote the fair to everyone through flyers and feather flags. Submit a design to a custom flag maker and install the banners outside the campus to let people know of the festival.
You can also invite neighboring institutions to attend your fair. Letting them come is a great opportunity to promote your campus to potential transfers. Work with your school's admins to get a list of nearby academies you can call.
Make your planning more manageable by taking it one step at a time. Start with gathering the best people you know that can help you and move slowly but surely to the other points. Next, think of the place where the event will be held and the activities you'll do. And, lastly, don't forget to promote the festival through a custom flag and invite nearby schools for a successful fair.